- May take a long time from conception to welcoming delegates.
- Needs a dedicated committee for advance planning to ensure every detail is planned for.
- When deciding on timing and venue, consider other events or activities that may affect costs and availablity (e.g. school holidays).
- Need good quality presenters and a suitable venue to encourage large numbers to attend.
- Need to tailor the venue and costs for inclusiveness (e.g. disabled access; childcare; cost, ambience, levels of comfort, distance from public transport) to encourage people to attend.
- Starting time, and time of registration need to suit people travelling long distances.